Why Use Google Workspace? Now work from home or work hybrid has been found a lot, you know, Are you also one of those who work outside the office?
Only by relying on a laptop, the internet and collaborative tools make work even easier to do anywhere and anytime. Well, one of the most popular collaborative tools is Google Workspace.
Google Workspace itself is an all-for-one tool that is very multipurpose, you know because it has many advantages. Before finding out the advantages and reasons for having to use Google Workspace, you should first read about understanding this one tool.
What is Google Workspace?
Google Workspace is a collection of Google apps built for people in your organization. It includes some of Google’s popular apps like Gmail, Google Docs, Google Sheets, Google Slides, Google Calendar and many more.
Google Workspace is a solution that can help people, teams, organizations to companies to increase work productivity. With concept create, connect and collaborate, these tools help users in creating, connecting and collaborating with many people.
At first, Google released Google Apps for Your Domain in 2006. This became the forerunner of Google Workspace, you know. From Google Apps for Your Domain, Google Suite or G-Suite was born in 2016. Then a rebranding was carried out to Google Workspace in 2020 and made this tool evolve for the better than before.
Google Workspace Apps
So what are the applications in Google Workspace? There are various applications and Google Workspace features that can help you get your work done.
Here are the Google Workspace apps:
- Gmail: the most used email service in the world
- Calendar: calendar to schedule activities
- Google Meet: a platform for video calls or video conferencing
- Chat: to start a conversation or chat in a team
- Drive: private cloud storage that also allows storing private files and shared files
- Google Docs: to create and edit documents in written form (similar functionality to Microsoft Word)
- Spreadsheets: for creating and managing data, numbers & formulas (similar functionality to Microsoft Excel)
- Slides: to create presentation slides (similar functionality to Microsoft Power Point)
- Forms: to create customizable forms and surveys
- Keep: for keeping notes and can be used collaboratively
- Sites: collaborative website
The following is existing apps and features on Google Workspace. Apart from that, there are also some specific features included in certain Google Workspace packages, namely:
- Groups & Groups for Business
- Cloud Search
- App Script
Why Use Google Workspace?
After knowing the ins and outs of Google Workspace, now we discuss the reasons why use Google Workspace. For you who have not tried or are still hesitant to use this tool, see the explanation below:
Super Complete Tools
As is known, this tool all-for-one. This means that everything you need for work is in Google Workspace.
If you want to edit a document, you can use Google Docs. If you want to make a meeting call, you can use Google Meet. Want to save files, there is Google Drive. This is one of the reasons why use Google Workspace.
It Can Collaborate Easier
These tools are designed to collaborate easily. As the slogan is create, connect and collaborate, Google Workspace allows users to collaborate with teams anytime and anywhere, even if the team is not in the same place. Distance is not a barrier to staying connected and collaborating.
Facilitate the work
Furthermore, the reason for using Google Workspace starting today is that it can make work easier. Not only personal work, but also in a team. With easy collaboration, team work will be more effective and efficient.
Because it makes work easier, of course, this will increase worker productivity. No need to bother anymore share files work with teammates. With just one tool, all work can be done at the same time with many people at once.
More Time Efficient
In addition, the reason for using Google Workspace is because this tool is designed to make collaboration easier, which of course will make users feel time efficient. The existence of this Google Workspace feature makes us not need to spend a long time. Especially in searching for documents, data or files.
Simply by opening cloud search or Google Drive and typing the file name, you can find the file you are looking for quickly. This could be one of the reasons why use Google Workspace.
More Planned Time Management
Having trouble putting together a daily work schedule? With Google Workspace, especially Calendar, you can manage your daily schedule. Starting from arranging meeting schedules, task reminders to the daily schedule. You can even set birthdays and other important days in this tool.
Not only to set our schedule, you know, but you can also see the schedules of work teammates. So that we can know the schedule of teammates and can arrange a meeting schedule together.
It Can Be Used On Any Device
No need to worry if your teammates have different devices. The reason is, the advantage of Google Workspace is that it can be used on all devices. Android, iOS, Windows, Chrome OS, MacOS, to Linux can use all applications in Google Workspace.
People Are Also Looking For:
Emails with company or brand names do have their own charm that makes users look professional. With Google Workspace, you can get professional emails that can increase credibility in front of clients, to increase the company’s brand awareness, you know. This can be one of the reasons why use Google Workspace so that your company or business can be remembered and known.
Manage and Protect Files
With Google Workspace, you can manage all your files and documents more easily and organized. With cloud search, you can quickly find the file you are looking for.
You can also set up file sharing with teammates. It can be for view only, where the team can only see. Or it can also be comment to edit so that teammates can edit. And you can make it restricted where only certain people can access it so that the files are safe and avoid data leakage.
In addition, this tool can protect files from loss, you know because Google’s cloud storage, namely Google Drive, ensures the security of users’ files.
Account Management and Security
Another reason why use Google Workspace is user account management and security. Often employee accounts hold important information that requires special protection. Fortunately, the Google Workspace provides administrators with security to prevent attacks and data leaks.
There are 3 steps in protecting user accounts, namely:
Generally, this protection applies layered protection when signing in to an account. The protection includes:
- Password length control: in the administration console, you can check how strong your password is and apply a series of rules to create more complex passwords such as having to use upper and lower case letters, numbers and special characters.
- Two-factor authentication (2FA) or two steps verification: additional authentication methods during sign-in, such as SMS codes or security keys, protect accounts from being eavesdropped.
- Security keys: an advanced method of 2FA, where the user must have a physical USB key to log in.
- SAML 2.0 – based Single Sign-On: a system that allows users to access multiple applications using the user’s Google account.
Mobile device management
Any mobile device that a user uses to sign into a Google account on a company domain can be viewed in the administration console. This allows administrators to quickly respond to suspicious activity occurring.
Google Workspace user data is encrypted both at rest and in transit. Files, emails, chat conversation history, and other data related to activity in Google apps are protected by state-of-the-art cryptographic technology.
It can be used by anyone
Google Workspace users are so broad from various circles and a wide scope of work. Ordinary people can learn to use Google Workspace because it looks simple, but in terms of complete functionality.
Not only for teams or organizations, Google Workspace can also be used for companies, businesses and schools. Because Google Workspace also has Google Workspace for Business and Google Workspace for Education where there are Classroom features in it.
Improving Business Performance
With Google Workspace, work will be easy and efficient so that it can improve business performance. These tools can be used as operational and management tools in managing businesses.
With complete features and can be used by ordinary people, even those who don’t need to be tech-savvy or basic coding even once. These tools are considered easy to learn from many people. So this can help in improving business performance to be more leverage.
The last reason why use Google Workspace is its low price. With the variety of applications and features that Google Workspace has, you can save money. Especially for those of you who are currently looking for collaborative tools as a business operational platform, Google Workspace can be an alternative solution for you.
So, Use Google Workspace Now
Now you know what is Google Workspace and the reasons why use Google Workspace from now on. This can be your solution in finding collaborative tools at work, especially when working individually hybrid or remote and have an online business.