In a work unit, a person is required to work together and collaborate with other people. Especially if you are involved in a project that involves many people. To manage work is not an easy thing.
Therefore, it is important to use a tool that can bridge collaboration. And Trello is one of tools which is highly recommended.
So, what is Trello? Why do so many people recommend it?
To find out the answer, in this article, we will discuss more about what Trello is, complete with features, benefits, and how to use it.
So read this article to the end, OK? Let’s get started!
What is Trello?
Trello is a collaborative application that allows users to manage various kinds of work in one place.
Using Trello, everyone involved with the work can know who is doing what, and how far the work is progressing.
Trello is much sought after because it can make it easier to share tasks, update progress, and so on. So there are no more stories about tasking that are past the deadline and not done well.
Trello has a unique interface. As a collaboration app, Trello is more like simple sticky notes, instead of worksheets in Excel. With a clear display, users are easier when using it.
You can add members for a project, deadlines, progress, and document links that support the work.
Trello is a lightweight application. Besides being accessible via website, trello also provides mobile version apps. So that users can still update with work when they are in the field, where it is not possible to use a laptop or computer.
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As a productivity support application, Trello has four main features, namely: Board, List, Cards, and Menu.
The following is an explanation of these features.
Board is a place where you can find all information related to a project. Everyone involved in the project can see and see everything on Boards.
For example, creative marketing division have the same board and everyone in the division can see what tasking needs to be done.
Trello allows its users to create an unlimited number of Boards. So you can work on multiple projects with different teams.
With easy tracking, work becomes more efficient.
How to make Boards is also very easy. How, click Create > Create New Boards. After that name your Boards.
In addition to the name, you can set the level of privacy and the background of the Board. Because it is for a specific team, you can set the privacy level to Team Visible.
After Board, the next menu is List. List is a place where you can see the workflow of a running project. You can group the workflow into several categories. Like To Do (will be done), Doing (in progress), and Done (Done).
You can also add other lists according to the needs of the ongoing project.
How to add Lists in Trello is also quite easy. How, click Another List on your Board page. Please name the new List according to your project needs.
If all the required lists have been created, the next step is to add cards to the list.
You could say that the most important element on a board in Trello is the card. Card’s main function is to display tasks. Plus, you can add ideas, things to do, or just a reminder for your team.
How to add a card is also quite easy. Click Add Card at the bottom of the List. Then enter a name for the card. Like Create Articles How to Make a Website Easy and Fast. Or Add Images and Backlinks in certain articles.
And just like List, there is no limit in adding Cards. So, you can add as many cards as you like, according to your needs.
Not only that, on the Card, you can enter various information related to the project being worked on. So, your team members know what they need to do.
Trello’s last features are Menu. In the Menu, you can perform some special configuration functions. Among other things, such as managing team members, power-ups, filter cards, and management logs aka activity history.
You can find the Menu feature on the right side of the screen in the Trello application.
How to Use Trello
After knowing what features are in Trello, what’s next? How to use Trello?
Using Trello is quite easy. For those who are using it for the first time, it just takes a little time to adapt to the Trello user interface.
For that, you need to create an account on Trello first. You can register manually, or directly by using Google email.
To be able to enjoy its basic features, Trello does not charge any fees from its users.
Here’s how to use Trello:
Creating a Team
One of the purposes of using Trello is the need for collaboration with other team members. So the first thing to do is create a team.
Because before you can use Trello with other people, you must first create a team.
Creating a team in Trello is quite easy. You do this by clicking the icon + at the top right of the Trello home page. Then, click Create Team.
Then you will be asked to fill in team name, team type, and team description. If everything is filled in, click Continue. After that you will be redirected to the newly created team page.
After creating a team in Trello, the next step is to create a Board. It’s easy. Just click Create a New Board on the team page.
Then you can give the name, privacy level, and background image of the Board. Exactly the same as the previously described section.
Oh yes, don’t forget to set Board visibility privately. Because if it is set to public, Google can index the Board. As a result, other people can access the Board.
Make a List
After creating a Board, the next step is to create a List. How to create a Trello List is to click Add a list under your Board name. You can create as many lists as you need.
After you have finished creating the List, it is time to add Cards to the List. As the most essential part of the Board, Cards have several elements. Here are the steps to add a Card in Trello:
To make a card, please click Add a Card. After that, enter the name according to the task that will be done, then save it by clicking Add Card. You can make cards as much as needed.
The card has several components that you can customize. The components are:
- Determine who does the task
You can choose who does and does the task. How to click Members > Select members by clicking on their profile photo.
- Adding notes and attachments
Notes on the details of the task are important enough to write down. While attachments are supporting files.
You can determine the deadline for a task through the due date features. You can set a deadline from two days before, up to five minutes in advance. If the deadline is near, you will get a notification.
To distinguish one task from another, you can provide a label.
You can also add a checklist in Trello. The checklist is useful for guidance on what the recipient must do to complete the job.
The comment field on Card Trello is useful as a discussion space with team members. You can use the @ symbol to mention other members to get involved in discussion.
- View Activity History
One of Trello’s mainstay features is its ability to view team activity logs regarding Cards. Click show details and you can see a complete list of activity logs.
At the beginning of the article, you already know what Trello is. How to use Trello also quite easy. With its full range of features, Trello has many benefits.
The benefits of Trello are as follows:
The first benefit of Trello is flexibility. That means, you can using Trello for various purposes. Such as business needs and work needs.
2. Monitoring tasks made easier
Another benefit of Trello is that it makes task monitoring easier. That way, the collaboration process between team members becomes easier and more efficient.
3. The user interface is simple and easy to use
Trello’s user interface is quite simple and easy to learn. With its simple interface, it doesn’t take long for someone to understand how Trello works.
For those of you who are looking for a work management application, Trello is one of the highly recommended tools. How to use it is very easy thanks to its simple user interface.
Hopefully this article can help you to find out what is Trello, the following benefits and how to use it.
Trello is the solution for those of you who want to tidy up your business workflow.