Google Workspace is a digital collaboration platform that provides a variety of productivity services, such as corporate email, calendar, online storage, and well-integrated office applications.
In this article, we will discuss about Google Workspace with all the features in it. Check out this article until the end!
What is Google Workspace?
Google Workspace is an application service from Google that is able to integrate all features from Google such as Gmail, Google Drive, Google Meet, and many more, so that it can be accessed easily and efficiently.
Google Workspace is the new name for a service previously known as Google Suite or G Suite. According to Google Workspace VP and GM, Javier Soltero, this name change was done because of the user’s routine that switched to digital channels, so this new name is considered more representative.
With Google Workspace, you can do any work more effectively, collaboratively, and professionally. This will certainly increase the productivity of your work and the company.
Not only will it support work productivity, Google Workspace is a service that can also store all data and share it with the team more quickly and securely.
There are many ways that companies can do to improve the professionalism and branding of the company. One of them is by communicating via company email to your clients and colleagues.
Google Workspace benefits
With Google Workspace, it’s easy to create a company email using your own domain name, like [email protected].
Not only about branding and professionalism, there are various benefits that you can feel by using Google Workspace services. Some of the benefits of Google Workspace are:
- Ad-free service, which can help you focus more on your work.
- Save on employee operational costs.
- Data security is up to date and guaranteed, because it provides 2-way verification security options (2FA Authentication).
- Larger data capacity that can help you work optimally.
- Accessible through various devices, whether PC, Laptop, or Smartphone, which will keep you always up to date with work.
Google Workspace features
We will divide Google Workspace features into two parts, namely the main features and manage features. This is so that you better understand the functionality of the tools that you can use in Google Workspace.
Key Google Workspace Features
In increasing work efficiency and productivity, Google Workspace offers quite a lot of supporting features that can be used. Some of the Google Workspace features are as follows:
1. Google Mail (Gmail)
The first feature that is already widely known in Google Workspace is Gmail. In addition to sending and receiving email, you can also create corporate email with your own domain. Of course, this is very much needed to increase the trust of prospective clients or customers.
This is what distinguishes the free Gmail service from the paid Gmail service in Google Workspace.
2. Google Meet (Gmeet)
You can use Google Meet features to conduct online meetings with colleagues and clients. This feature can be used easily and can accommodate up to 150 people in it, depending on the Google package ordered.
Plus, with Google Workspace, you can join Google Meet through Google Calendar or an email invitation you send. Of course, this will make it easier for you to access and join a meeting.
3. Google Chat
Not only communication via video calls, Google Workspace also presents Google Chat features that can be used to communicate via chat, both personally to colleagues and communicate in groups.
This feature will support work efficiently, because collaboration, communication, file delivery, and task work can be done on 1 feature easily and safely.
4. Google Calendar
For those of you who have many meeting schedules, deadlines, or various personal to do list of activities that you want to do, you can use the Google Calendar feature to help manage daily activities.
You can arrange a series of activities with details of the desired time and date, to activate the reminder feature for each activity, so that no agenda is missed.
5. Google Sheets
The next feature in Google Workspace services is Google Sheets. This feature is almost the same as Microsoft Excel which can be used to compile report data in the form of text and numbers.
With this feature, you can also collaborate with colleagues in real time, so they can participate in adding data, editing, and leaving comments.
In addition, you can also download report data that has been created in Microsoft Excel (.xlsx), PDF (.pdf), Web Page (.html), Comma Separated Values (.csv), and many more, according to your needs.
6. Google Docs
If previously the Sheets feature was almost the same as Microsoft Excel, Google Docs can be equated with Microsoft Word. With this feature, you can write and edit text documents through the browser.
Google Docs will save any changes to your document automatically, so you don’t have to worry if you suddenly interrupt your internet. Not only that, but you can also check every change you make, and restore the document to its original version, or restore it.
7. Google Slides
The next feature of Google Workspace is Google Slides. Almost the same as Microsoft PowerPoint, you can use the Google Slides feature to create presentations quickly and easily.
8. Google Drive
Google Drive features in Google Workspace services can be used as a storage place for various types of files with a large enough capacity, up to 30GB for each registered account, so there is no need to worry about low storage space!
With Google Drive, you can access important files on various devices anywhere and anytime easily and securely.
10. Google Sites
Do you need to create a website, but don’t understand coding, or other specialized IT skills? Google Workspace is also late in providing features that can facilitate you in creating your own website or site easily!
For those of you who don’t have hosting services, you can also take advantage of this feature to create a company site or yourself.
11. Google Keep
With the Google Keep feature, you can store various small notes both in the form of text, audio, images, and lists more organized. You can also open and change it whenever you need it practically.
This feature will help you quickly find the notes you need and document every idea that comes to mind quickly.
12. Apps Script
If you have an understanding of coding, with Apps Script, you can manage files in one handy feature with a bit of light coding without needing to install a specific framework.
Apps Script can help you do simple file management. For example, combining and splitting pages in PDFs, creating ZIP files and saving them on Google Drive, you can even find emails in Gmail that have not been replied.
13. Cloud Search
Cloud Search can help you easily search across Google Workspace features. This feature has been integrated with various features in Google Workspace.
In the Jamboard feature, you can visualize all the ideas that arise, and then brainstorm with your team on the screen as a whiteboard. Just like various other features, Jamboard can also be accessed through various devices.
Almost all of the above features also offer collaboration features, so you can work together with your colleagues in real time, with no limit on the number of collaborators. Interesting, isn’t it
Manage Google Workspace features
It doesn’t stop there. Google Workspace also offers a variety of security and management features, such as the following:
Admin tools can be used to manage Google Workspace services. Examples include creating and adding accounts, checking audit logs, resetting passwords, managing devices, to configuring security and settings easily.
Admins can also get up-to-date information from Google Workspace about account abuse activity.
One of the security features provided by Google Workspace is Endpoint. This feature can be used to secure company data on lost or stolen devices.
Admins can strengthen passwords or selectively wipe devices or accounts via Android or IOS, or block access to Windows, Linux, Chrome or macOS sessions.
The next feature of Google Workspace is Vault. With Vault, you can store, hold, search, and export your users’ Google Workspace data, such as Gmail messages, Google Group messages, Google Drive files, new Google Sites, and more.
This feature can be accessed through the admin panel side and can be obtained in Google Workspace services.
4. Work Insight
With this feature, you can create better patterns of work and collaboration between teams. The Work Insights feature will provide a set of insights related to product adoption, work patterns, and collaborate with teams.
How to buy Google Workspace
Are you interested in using Google Workspace services, but still not too sure? For those of you who want to try this service, Google provides a free trial option for 14 days. After that, you can continue the renewal payment via credit card.
How to use Google Workspace
Google Workspace is a collaborative service from Google that can support your productivity. In addition, its use is also practical and efficient, because it is integrated with all features that can be accessed anytime and anywhere.
Google Workspace is a service that offers various features that you can use to support your work to the fullest. Of course, this service can be enjoyed after the domain and Google Workspace services have been activated.
Google Workspace is a collaborative platform provided by Google to support your everyday work, like your company email, calendar, online storage, and all the apps you need every day.
If you are a business or business owner, Google Workspace is the best solution to meet all your business needs.
That’s all the information about Google Workspace, hope it helps!